Special Event Parking

Rutgers hosts events on campus that require parking for event attendees. Parking services will work with the event coordinator and assist in the setup of the parking registration process. Event attendees must register for permission to park in the designated lot or deck for the event.

Special Event parking permission is for registered attendees of an event with over 10 or more attendees. This is not for any reoccurring event with the same attendees on a weekly or biweekly basis over an extended period. Any special meeting or gathering with less than 10 attendees can direct attendees to register for visitor parking.

Arrange Special Event Parking

Rutgers-affiliated hosts must complete the request form in advance, at a minimum of 5 days before the scheduled event date.

Special Event Parking Request Form

Non-affiliated hosts can submit for Special Event parking via email to dotshelp@rutgers.edu. Include in the email the name of the event, location, date, and time of the event (start and end time), the number of vehicles expected to park, and contact information for your event coordinator. 

• Completed form will be reviewed and approved requests will be processed within 5 business days upon receipt.
   
• An event parking registration link will be provided to the event coordinator.
   
• Event attendees must register before parking vehicle in the assigned parking location.
   
• Email address, vehicle license plate, and state registration are required.
   
• Additional event parking requirements must be specified in the request. Only a generic sign “Event Parking” is available upon request. Any custom sign, parking attendant, and campus security services must be obtained directly from appropriate Rutgers department after lot approval is given.
   
• If the event parking request is to use a parking lot as an event space and not as parking for event attendees, the event coordinator must contact the necessary Rutgers unit for pre-approval of planned use. These Rutgers units may require documentation appropriate to the request, including but not limited to, Real Estate office, Environmental Health & Safety (REHS), and Campus security.
   
• Special event parking is for events with non-affiliated guests. Faculty, Staff, and Students may sign up for event parking registration if registered and officially attending the event and must park in the designated event parking location. Otherwise, a valid regular permit is required to park in authorized parking locations of the permit. Departmental meetings and all faculty/staff/student events are not considered Special event parking.
   
• Special event parking arrangements are for events with non-affiliated attendees. Departmental meetings, and any other events intended for Faculty, Staff, or Students are not eligible for a Special Event parking arrangement. Any Faculty, Staff, or Student registered and officially attending an event on campus, may sign up for the event’s parking registration. Otherwise, a valid regular permit is required to park on campus in the authorized parking locations of the permit. Special Event parking registrants must park in the designated event parking location.
   
• All parking arrangements must be completed before communicating any event parking information to attendees. Distribution of unauthorized parking information may result in citations.

Special Program Parking

University Departments that organize a non-credit course or program within a semester, with 10 or more participants in the program, can arrange for Special programs parking permits. Special program includes but are not limited to, workshops, lecture series, instructional programs, etc. The Special program parking permits are valid for the length of the program, per semester and participants of the program must register their vehicle to obtain permission to park on campus.

Arrange Special Program Parking

Department program organizer must complete the request form in advance, at minimum 5 days before the scheduled program start date.

Special Program Parking Request Form

• Completed form will be reviewed and approved requests will be processed within 5 business days upon receipt.
   
• Special Program permit is allowed to park in the commuter lots of the campus where the program is held, or in a specified parking location assigned on the permit.
   
• Faculty, Staff, and Students are not permitted to register for any Special Program parking permits. Unauthorized registration for Special Program parking permits will be subject to ticketing and/or towing.
   
• Special Program permits are not valid for overnight or metered parking.
   
• Special Program permits are only available to New Brunswick and Piscataway campuses.
   
• Faculty, Staff, and Students must park in authorized parking locations according to their valid permits.